Procurement executive shall be responsible for planning, overseeing the complete procurement or purchasing/contracting of Engineering Project goods and services for the Project strictly as per the norms & guidelines of the Company and its JV partner, jointly in consultation with Project Manager and Project Consultants – as per the Gantt chart.
The role covers sourcing, negotiation of contracts and strategic supplier/contract management.
Finalize the Pre-qualification criteria for selection of vendors based on the inputs from Project Consultants.
Finalize the list of prospective vendors /contractors in consultation with the Engineering team & Project Consultant.
Co-ordinates with the Engineering & HSE group in evaluation of prospective vendors /contractors for short-listing.
Prepare & Issue RFQs based on the Technical inputs received from Project Consultants and invite offers from shortlisted vendors.
Co-ordinate with Project Consultants and Engineering team for conducting Pre-bid meeting if required.
Follow up with the Vendors /Contractors for obtaining timely Bid offers – as per the schedules & formats desired.
Open the Technical Bids and arrange to forward the same to Project Consultants for evaluations.
Co-ordinate with the Project Consultants in Technical evaluation of the Bids.
Arrange for opening the Commercial Bids of ‘technically qualified vendors only’ as per guidelines of the company.
Evaluate the Commercial bids, finalize the techno-commercial terms & conditions; purpose of securing items and/or services within budget and in compliance with regulatory requirements.
Arrange to send recommendations for approval from concerned authority for placement of Order /Contract.
Arrange to issue PO /Contract.
Co-ordinate with the Engineering team for a Kick-off meeting.
Track the status of the Contracts & Order.
Assist in monitoring Vendor performance compliance in terms of quality / stage-wise delivery as per agreed schedules.
Ensuring compliance with a wide variety of procurement regulations and accounting procedures, and/or monitoring purchasing processes.
Maintaining purchasing information, files and records (e.g. Requests for Proposal, purchase orders, vendor files, etc.) for the purpose of ensuring the availability of documentation and compliance with Rules and Guidelines for Procurement of Goods, Works and Services.
Ensuring timely submission of documentations for approval as per PO terms.
Arrange /approve bills for payment as per contract terms; Charge /forward invoices to appropriate accounts.
Ensuring timely payments to vendors /contractors as per order / contractual terms.
Arrange / participate in conference between suppliers and engineers, purchasers, inspectors and other company personnel to facilitate material inspection, substitution, standardization and economical procurement of equipments & parts.
Co-ordinate with engineering team & Project consultants – in carrying out periodic inspections / testing, FAT, SAT etc.
Co-ordinates with the vendor/appointed agencies in logistics of product movement from vendor’s factory to site viz. all post dispatch activities viz. Forwarding, Transportation, shipments, clearance from customs etc.
Compliance with Parent company reporting standards – with respect to Project Accounts, Cash-flow requirements etc.
Ensuring regular compliance with all statutory requirements viz. payments of all statutory duties, taxes, etc. as applicable;
Special Skills & Knowledge
- Good computer skills, communication skills, decision making skills, management skills, inter-personal skills and interpretation skills
- Excellent negotiation skills; influencing skills;
- Well organized and able to prioritize effectively;
- Customer oriented, passionate in service delivery;
- Self-initiated, proactive, effective team player, flexible and adaptable
- Experience in Project Planning software viz. MS PROJECTS
- Good communication skills and should be capable of working alone and as part of a team
- Desired Excellent knowledge of INCOTERMS
- Experience with financial procedures related to International Trade
3 to 4 years Job related experience in Project Procurement for Industrial Projects – in case of Post Graduate holders.
Minimum 6 to 8 years experience – in case of Degree holders.
Familiarity with International Procurement Procedures.
Experience with Shipping, Customs & Clearing Procedures
Bachelor degree in Job related area
Post graduation in Materials Management preferred;